Phoenix Bus provides corporate shuttle and charter bus transportation for conventions, conferences, and company events across Orlando. From continuous hotel-to-venue shuttle loops at the Orange County Convention Center (OCCC) to airport arrival manifests and VIP executive transfers, we handle the logistics. We are a locally owned Orlando operator—not a broker. We provide dedicated on-site transportation coordinators, GPS-tracked coaches, COI, and net-30 invoicing for approved accounts. Request a transportation RFP response today.
The OCCC campus spans roughly 7 million square feet across two separate complexes connected by the Pedestrian Bridge over International Drive. Vehicle routing, staging, and dwell time are dictated by which building your show occupies, so every program we run is built per building rather than as a single generic route.
The West Building handles the largest citywide shows and generates the heaviest coach volume. We stage coaches on the West Concourse shuttle apron, run signed loading positions by hotel cluster, and hold spare vehicles nearby so a full load never waits for the next cycle at session break.
North/South shows load from the dedicated bus lanes on the North Concourse side. Programs that use both complexes get a cross-campus link run so exhibitors and attendees can move between buildings without walking the bridge in peak heat.
Coaches stage in the assigned motorcoach lots, are called forward by dispatch, and load only in the designated zones cleared with OCCC transportation management and your general service contractor. Drivers stay with the vehicle, and radio contact runs between staging, the load zone, and your on-site coordinator for the entire show day.
Fixed-headway loops between host hotels and the venue, sized to your peak session times. Headways are typically 10 to 15 minutes during general session pushes and stretched to 20 to 30 minutes mid-day, with vehicle counts adjusted per loop rather than across the whole program.
Manifest-based meet-and-greet at Orlando International Airport Terminals A, B, and C. We build arrival banks from your flight data, hold coaches for delayed inbounds, and reverse the pattern on departure day against boarding cut-offs.
Evening moves to venues such as Rosen Shingle Creek, ICON Park, theme park event spaces, and private estates. Departures run in waves so guests are not left standing after the program ends.
Early-morning and late-night runs during install and dismantle, aligned to the show's freight schedule. Staff shuttles typically run before the first attendee loop starts and after the last one closes.
Recurring pickup points include Hyatt Regency Orlando, Rosen Shingle Creek, Rosen Centre, Rosen Plaza, Hilton Orlando, Gaylord Palms Resort & Convention Center, Renaissance Orlando at SeaWorld, Caribe Royale Orlando, Signia by Hilton Orlando Bonnet Creek, Orlando World Center Marriott, Loews Sapphire Falls, the Lake Buena Vista and Disney Springs resort area, Lake Nona, and downtown Orlando properties.
Best fit for board groups, VIP moves, and short hotel-to-venue hops where a full coach cannot maneuver the porte-cochère. Leather seating, USB power, and overhead storage.
The workhorse of a shuttle loop: reclining seats, climate control, Wi-Fi, PA for onboard briefings, and undercarriage bays for exhibitor materials or luggage on airport days.
Lift-equipped vehicles with securement positions are scheduled into the same loops as the standard fleet. Request accessible service with your manifest so units are assigned to the correct routes from day one.
Rates are hourly per vehicle with a 5-hour minimum, quoted directly by the operator — no broker markup. Multi-day convention programs are contracted as a block once vehicle counts and hours per day are fixed.
Divide your peak-hour ridership by usable vehicle capacity, then divide the round-trip cycle time by your target headway to find how many vehicles each loop needs. A 20-minute cycle at a 10-minute headway needs two coaches per loop; a 40-minute cycle at the same headway needs four. Send your hotel blocks, room counts, and session schedule and we will return the vehicle count with the cycle math shown.
Yes. Motorcoaches load and unload in the designated bus zones at the West Building and the North/South Building, coordinated with OCCC transportation management. Vehicles stage in the assigned motorcoach lots between cycles rather than idling at the curb.
A loop is a continuous circuit between a defined set of hotels and the venue, running on a published headway rather than a fixed departure list. Riders board the next arriving coach. Loops run heavy during morning inbound and end-of-session outbound waves, and thin out in between; dispatch adds or pulls vehicles live as ridership shifts.
A coordinator is assigned to your show, works the load zones with your staff, and owns vehicle calls, spares, and schedule changes on the ground.
Every vehicle reports position to our 24/7 dispatch center, so headways can be corrected during the event rather than reviewed after it.
Certificates of insurance with your required additional insureds, W-9, USDOT and FMCSA authority documentation, and completion of procurement portals or vendor onboarding packets. Net-30 invoicing is available for approved accounts.
We own and operate every vehicle in our 60+ unit fleet with our own W-2 drivers. Phoenix Bus Orlando is a DOD / DOW-Approved vendor and GSA-compliant carrier under active DOT and FMCSA authority.
Hotel-to-venue loops sized per building — West and North/South — with headways built around your session schedule.
A dedicated transportation coordinator works your load zones and owns vehicle calls on show days.
Flight-data-driven arrival and departure banks at Terminals A, B, and C, with holds for delayed inbounds.
COI with required additional insureds, W-9, USDOT and FMCSA documentation, and vendor portal onboarding.
Sprinters, minibuses, ADA lift-equipped units, and 56-passenger motorcoaches operated in-house with W-2 drivers.
Approved corporate and DMC accounts are invoiced net-30 against a contracted program rate.
Convention transportation fails in the details: a loop sized for average ridership instead of the post-keynote surge, coaches staged where OCCC will not release them, or an accessible vehicle promised but not assigned to the route that needs it. We plan against those specifics before the first vehicle rolls.
Programs range from a single executive Sprinter running board members between a host hotel and a private dinner, to multi-coach citywide loops covering ten hotel blocks over five show days. The same dispatch center, the same owned fleet, and the same coordinator model apply at both ends of that range.
Send your show dates, hotel blocks, headcount, and session schedule and we will return a vehicle plan with the cycle math and a fixed program rate. Call (407) 574-7662 for sales or (321) 415-7255 for 24/7 dispatch.
Safety & Compliance
We maintain the highest safety standards in the industry, with certifications and protocols that give our clients complete peace of mind.
Fully compliant with U.S. Department of Transportation regulations and safety standards.
Federal Motor Carrier Safety Administration registered and authorized carrier.
Cleared and approved for Department of Defense military transportation contracts.
Drivers and buses meet Florida student-transport safety requirements under USDOT and FMCSA oversight.
General Services Administration approved vendor for federal government transportation contracts.
Beyond certifications, we implement rigorous operational protocols that ensure every trip meets the highest safety benchmarks. Our drivers undergo continuous training and our fleet is maintained to exceed manufacturer specifications.
Every vehicle undergoes rigorous 50-point inspections before each departure.
Real-time GPS monitoring on every vehicle for maximum accountability and safety.
Comprehensive emergency response training for all drivers and staff.
Full commercial insurance coverage exceeding federal minimum requirements.
Proudly serving government agencies, school districts, and Fortune 500 companies across Florida and interstate corridors.
"Phoenix Bus Orlando has been our go-to transportation partner for over 3 years. Their reliability and professionalism are unmatched."
James Mitchell
Director of Operations
Orange County Public Schools
"From military base transfers to large-scale personnel shuttles, Phoenix Bus delivers every time with precision and safety."
Col. Robert Hayes
Logistics Coordinator
U.S. Department of Defense
"We trust Phoenix Bus for all our convention shuttle needs. Their fleet is modern, clean, and always on schedule."
Sarah Chen
Event Manager
Orlando Convention Center
Contracts & Partnerships
FAQ
Hourly per vehicle with a 5-hour minimum: Sprinters $80–$160/hour, minibuses $100–$200/hour, and full-size motorcoaches $120–$250/hour. Multi-day citywide programs are contracted as a block once vehicle counts and daily hours are fixed.
Take peak-hour ridership divided by usable capacity, then divide the round-trip cycle time by your target headway. A 20-minute cycle at a 10-minute headway needs two coaches per loop; a 40-minute cycle needs four. Send hotel blocks and the session schedule and we return the count with the math shown.
Yes. We load and unload in the designated motorcoach zones at the OCCC West Building and North/South Building, staging in the assigned coach lots between cycles.
A continuous circuit between defined hotels and the venue running on a published headway instead of fixed departure times. Loops run heavy during inbound and end-of-session waves; dispatch adds or pulls vehicles live as ridership shifts.
Yes. Certificates of insurance with your required additional insureds, W-9, and USDOT / FMCSA authority documentation are issued on request, and we complete procurement portal onboarding. Net-30 invoicing is available for approved accounts.
Get a free, no-obligation quote today. Our team is ready to help you plan the perfect transportation solution.